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Education

Telekom Smart School (TSS) uses the DocControl Document Review & Approval Workflow to track its storyboards.

Customer Challenge

TSS, a Multimedia Super Corridor (MSC) status company, was appointed by the Malaysian Government via the Ministry of Education to implement the multi-million dollar Smart School pilot project in ninety schools nationwide in Malaysia. Its objective is to transform the Malaysian education system into a highly advanced technology-based process. One of its major document control requirements was the management of vast quantities of teaching and learning materials, including proposed storyboards that arrived in paper form and frequently in A3 sizes. These documents had to be approved by various sub-contractors and in-house management personnel. The paper method was labour-intensive, time consuming and risky since paper documents occasionally got lost.

CDMR DocControl Solution

TSS implemented the DocControl Document Review & Approval Workflow system to track and approve its storyboards. This was achieved by converting and preparing its paper documents in electronic format; routing them through the workflow system for the necessary approvals; and automatically publishing the approved document in the DocControl system. Workers could then use DocControl to distribute or retrieve their documents. As DocControl provided TSS with the capability of managing their electronic documents, it also reduced TSSís paper filing requirements and will inevitably make archival work at a later stage much easier and simpler to perform.

 

 

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