DocControl
Archival / Storage
One of the key benefits of an electronic document
management system is the speed,
ease and efficiency in archiving old documents. In
most manual or paper environments, document
controllers are usually stuck with several large rooms
filled with cabinets of outdated documents, making
efficient archiving an impossibility. The
manual archiving task is extremely time consuming,
tedious, expensive and usually does not achieve the
desired objective.
By
converting from your paper-based approach to the
DocControl electronic system, your organization will
benefit in the following ways.
·
Automatic
hard disk filing structure - your document files
will be stored in the correct folders in your server
hard disk based on preset rules. Whether you have a
hundred thousand or a few million documents, your
files will always be neatly structured in your network
servers – automatically!
·
Archiving
utility - archive out your document files and
records to removable electronic media such as magnetic
tape or CDs by year or project name or by any of the
other many options available.
·
Synchronize
archived DB – gives your document controller the
means to re-synchronize part or all of your archived
document sets with your existing live database.
·
Archive
search – easily locate and retrieve old archived
documents by using the search engine that can be built
into your storage media.
·
Data
back-up – A key benefit is the ability to make a
virtually unlimited number of back-up copies of your
documents, quickly and with minimum storage space
required.
·
Improved
ROI – your organization’s costs associated
with document records handling and storage will be dramatically reduced by the
electronic archiving system.
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