computer systems have become more tightly integrated
into business processes, many organizations look to
technology to automate routine, or even non-routine,
business processes. The DocControl
Document Review & Approval (DRA) Workflow System is an optional tool for automating a document
approval process via a set of definable, repeatable
steps that are taken in a specific sequence. This
could be as simple as reviewing an internally
generated report or as complex as approving a
multi-file document over many approval levels.
DRA Workflow automatically tracks workflow activity
such as when a document is approved or rejected, and
sends the appropriate notification when a particular
process is overdue. Alerts are invoked when a workflow
element times out and isnít acted upon in time. When
properly defined and implemented, DocControl DRA
Workflow can help improve productivity and efficiency
by automating routine business processes, leaving time
for knowledge workers to focus on more complex
THE WORKFLOW PROCESS.
Any DocControl user with the relevant
rights can initiate a workflow process by completing
an electronic DRA Form that is required to track the
document. Documents may be new, revisions or created
from an unlimited number of self-customizable
templates. A user-friendly wizard then enables the
document controller to complete the Workflow Profiler
that defines and saves any number of pre-determined
ROUTING & DOCUMENT STRUCTURE.
DRA Workflow System delivers unparalleled flexibility
Ė a key to the success of any workflow process.
Approval routes can be changed on-the-fly to add or
remove approvers, and allow for manual intervention if
required. In addition, associated documents may be
added or removed at any stage of the workflow.
Microsoft Exchange & Outlook EMAIL technology.
Workflow can capture approval or rejection notices
from external approvers via Microsoft Outlook. Its
smart messaging system for notification &
reminders utilizes both network messaging and email
messaging from any MAPI compliant email system.
the end of the workflow process, the document
controller can discard superfluous files and associate
only pertinent documents for publishing.
The final set of documents will be
automatically profiled and stored in DocControl for
secure access and full revision control.
Approval Routes :
customize approval paths for any workflow profile.
as many levels of approvers as required to complete a
or parallel routing paths that can be modified
primary and associated documents as they flow through
/ Check-out Paradigm :
or editions to documents go through a check-in /
check-out process to maintain document integrity.
& Email Messaging :
messaging preferences for LAN or email notifications,
reminders & alerts.
Outlook / Exchange Integration :
messaging and to incorporate external approvers in the
DRA Workflow loop.
Document Formats :
with all major electronic formats including scanned
documents, Adobe PDF, MS Office files, CAD drawings,
HTML web pages, etc.
Document Templates :
and save your own document templates based on any
the end of a workflow process, documents are
auto-indexed for publishing.
Reports & Logs
workflow data is captured automatically and displayed
via ageing reports, error logs, audit trails and more.
/ Revision Control :
documents are versioned and the number of versions can
be pre-set by the DCA.
review periods for selected documents.
Approvals & Rejections :
the documents received from manual external approvers
with your workflow in progress.